Welcome to Sulphur Crested Secretary!

My name is Drew and I am a wildlife carer in Lake Macquarie, Australia. I have made this website for all the wildlife carers out there to help manage your animals in care and streamline reporting... Goodbye cumbersome spreadsheets!

Table of Contents

Videos

Homepage

You are greeted with the homepage whenever you aren't logged in. Either login or signup. For signing up see "Signing Up/ Updating Details Heading".

Mobile users can add a shortcut to their home screen for easy access. See instructions for apple here or android here

Test Login

To get a feel for the website and learn how it works before you sign up, you may use the login sandbox with password password. This login will reset every night and all associated data deleted, so be sure to sign up yourself before recording actual animal information!

Signing Up

Membership is always free. A couple of things to note:

  • Your email address is optional but needed if you forget your password
  • Your full name is visible to other members, so use any name or alias you are comfortable with.
  • This page looks the same whether you are creating an account or updating your own

Dashboard

The dashboard shows you all animals you currently have in care, and has a button to create new animals. There is also a search box (top right) to filter visible animals. Click each animal to view and update their specific details.

You will also see a menu button at the top right to access other functionality described below.

To remove an animal from your dashboard you can archive it (see "Creating and Editing Wildlife" heading).

Creating and Editing Animals
Edit Animal Page

This page shows information on a single animal. Make sure you press save when you are finished!

While plenty of the fields here align with NPWS reporting, there are many other new useful tools for carers. These include:

  • Upload a picture or take a photo - such as an xmatters screenshot, or paper form from a vet
  • Use your phones GPS or map for capture and release location
  • View progress notes to track day-to-day care
  • Transfer the animal another carer
    • There is no notification, please contact the carer prior to doing so
    • The organisation of both carers must be the same (account settings)
    • If transferring to someone not on the site, you can send them url, set the fate to in-care and archive
  • Archiving an animal simply removes it from your homepage, you will still see it in your exporting and history
  • Image to text is useful when you have uploaded an xmatters screenshot and want to copy the text from it straight across
  • Copy encounter data gives you a formatted text box to copy animal details into an email or text if required.
All of these tools are designed to be intuitive, clicking the button should make it work!

Animal Progress Notes

Simple page to create date-recorded progress notes. For example where you want to track progressive information such as animal weight, multiple vet appointments, enclousure movements etc. This is all entirely optional to use, and is not reflected in the NPWS Fauna Data.

Exporting NPWS Spreadsheet

You still need to export the spreadsheet and send to your fauna data coordinator every month

The main purpose of this page is to download your animals in the format of the official NPWS Fauna Data Spreadsheet which you will then provide to the data coordinator monthly. Choose a date range and press "Download".

All animals that have either a encounter date or a fate date within those periods will be downloaded. This is to allow for animals spanning multiple data reporting periods.

Viewing Animal History

This history page shows a table of all animals currently and previously in your care. You can access archived animals from here too. The table is interactive, click the columns to sort, enter keywords in the search box to search, and click the drop down menu box to hide and show other animal data columns.