Videos

• Introduction
• Creating and Editing Animals
• History and Exporting
• HWR members - Help from the developer and fellow carers can be sought on the "Hunter Wildlife Rescue Members" Whatsapp Community Chat Group.

Written

• Homepage
• Dashboard
• Creating and Editing Animals
• Animal Progress Notes
• Exporting NPWS Spreadsheet
• Viewing Animal History
• Signing Up / User Details

Thanks for using Sulphur Crested Secretary! I am a bird carer in the Hunter, Australia, but have made this app for all types of animal carers!

To get a feel for the website and learn how it works before you sign up, you may use the login sandbox with password password. This login will reset every night and all associated data deleted, so be sure to sign up yourself before recording actual animal information!

You are greeted with the homepage whenever you aren't logged in. Either login or signup. For signing up see "Signing Up/ Updating Details Heading".

You can also access this help page, and a poster for the system from here.

The dashboard shows you all animals you currently have in care, and has a button to create new animals. There is also a search box (top right) to filter visible animals. Click each animal to view and update their specific details.

You will also see a menu button at the top right to access other functionality described below.

This page looks the same whether you are adding new animals or editing existing ones. You will see most of the text fields correpsond directly to NPWS Fauna Data fields. You do not have to complete all details prior to clicking save, you can enter as many or as little as you like.

Some fields have extra functionality. For example you can take a photo (when used on a mobile phone) or upload an image (such as your XMatters screenshot, or Vet Form) to refer back to later. You can also use your phone GPS to pin your current location (for rescue or release).

Save

Creates animal or saves changes to existing animal. Returns to dashboard after.

Transfer Carer

This allows you to transfer the animal to another carer. You can search a list of carers within your rescue organisation. The animal will then appear on the new carer's dashboard. There is no notification, please contact the carer prior to doing so.

If you are transferring to a user not using this website: Simply choose the fate/outcome of "In Care" and identify the carer you transferred to in the animal notes. You can then archive it.

Archive Animal

This does not delete the animal (you cannot delete animals), it simply archives it from your dashboard. You will still see and access the animal through the reporting page. See "Exporting NPWS Fauna Data".

Image to Text

Uses character recognition to convert the uploaded image to text (must have saved with image first). Useful for copying and pasting across on a PC.

Copy Encounter Data

Gives you a formatted version of all the encounter data you can copy and paste directly into a text message or email, useful for sending to carers who don't use this website (but please suggest they sign up!).

Simple page to create date-recorded progress notes. For example where you want to track progressive information such as animal weight, multiple vet appointments, enclousure movements etc. This is all entirely optional to use, and is not reflected in the NPWS Fauna Data.

You still need to export the spreadsheet and send to your fauna data coordinator every month

The main purpose of this page is to download your animals in the format of the official NPWS Fauna Data Spreadsheet which you will then provide to the data coordinator monthly. Choose a date range and press "Download".

All animals that have either a encounter date or a fate date within those periods will be downloaded. This is to allow for animals spanning multiple data reporting periods.

This history page shows a table of all animals currently and previously in your care. You can access archived animals from here too. The table is interactive, click the columns to sort, enter keywords in the search box to search, and click the drop down menu box to hide and show other animal data columns.

This is the same form whether you are creating a new account or updating your current account. See a rundown of each field below. Please note that the password will only be updated if you fill it in.

Username

Enter your username. If you are getting an error when signing up chances are the username is in-use.

Password

The only restriction for passwords is minimum 8 characters. We suggest using a password simple enough to enter using a phone keyboard and keep it safe somewhere. It is always a good idea to use a different password to other websites.

Full Name

This name is visible to other users of the site (e.g. for transferring carers) and when exporting NPWS Fauna Data. Only use a name or alias you are comfortable sharing.

Organisation

Rescue Organisation, for example: NATF (Hunter Wildlife Rescue). If you select other, we will reach out to get your ogranisation involved.

Membership

If your organisation provides you with a member number place it here. This is not mandatory.